How to Plan a Group Trip in 7 Steps

Planning a group trip is easier when everyone works from one shared plan. This guide walks you through a simple workflow that keeps flights, lodging, and activities in sync.

1. Choose dates and create the trip

Pick your travel window and create a new trip in Journii. The app generates day blocks for the full range so you can assign cities and activities to each day. If you use a digital travel planner or trip planning app, this step is where you set the backbone of your itinerary.

2. Assign cities to days

Group days by destination (e.g. Paris, Rome). That way your crew sees a clear day-by-day itinerary and you can reorder cities without losing activities.

3. Add flights and lodging

Add flights and hotels to the right days. Include confirmation numbers and costs so the group has one place to check times and budgets. You can also import reservations from your confirmation emails if your trip planner supports it; Journii does.

4. Add activities and notes

For each day, add restaurants, tours, and custom notes. Drag to reorder. Use the How Journii Works guide if you need help with collaboration or sharing.

5. Invite your crew

Invite collaborators as owners, editors, or viewers. Editors can change the plan; viewers can only read. Share the trip link so everyone has access.

6. Keep everyone updated

When someone updates a flight or adds a reservation, the timeline updates for everyone. No need to chase screenshots or spreadsheets.

7. Share and export

Share the live link with your group. You can also export a PDF or use the timeline view for day-of reference.

For a free trip planner that supports this workflow, see Journii, a free Wanderlog alternative built for group trip planning. You can compare more options in Best free trip planner and Best travel planner apps.